1. Purpose and Scope

This document defines the governance structure for EX-PR-01 — Procurement Procedure. It governs the initiation, eligibility, selection, verification, decision, and closure of procurement activities on the platform. It does NOT define operational workflows, UI, backend, or automation logic.

2. Scope Inclusions and Explicit Exclusions

Inclusions:

• Governance of procurement process for goods/services related to registered land plots and/or cost estimate inspections.
• Role, evidence, and decision boundaries for procurement.

Exclusions:

• No business process automation.
• No UI, backend, or technical implementation.
• No financial settlement or payment processing logic.

3. Relationship to Existing Procedures

• Dependency on EX-PL-01: Procurement may only be initiated for land plots registered and verified under EX-PL-01.
• Dependency on EX-IP-04: Where procurement is based on cost estimates, EX-IP-04 must be completed and verified.

4. Governance Roles Involved (High-Level)

• Applicant / Requestor
• Procurement Officer
• Reviewer (if any)
• Governance / Quality roles

5. Independence & Conflict-of-Interest Constraints

• Procurement Officer MUST NOT review or approve their own procurement requests.
• All reviewers MUST be independent from the applicant/requestor.
• Any role with a direct or indirect interest in the procurement outcome MUST declare and recuse.

6. High-Level Procedure Sections (NO Workflows)

• Initiation
• Eligibility
• Selection
• Verification
• Decision
• Closure

7. Evidence Categories (Conceptual Only)

• Procurement request documentation
• Eligibility evidence (e.g., compliance, qualification)
• Selection records (e.g., scoring, evaluation)
• Verification records
• Decision records
• Settlement/anchoring proof (blockchain reference)

8. Audit & Traceability Requirements

• All procurement records MUST be auditable and traceable to responsible roles.
• All decisions and reviews MUST be logged and immutable.
• Audit trails MUST be maintained for all evidence and approvals.

9. Settlement & Anchoring Positioning (Proof ONLY)

• Blockchain anchoring MAY be used for procurement records as cryptographic proof ONLY.
• Settlement on blockchain MUST NOT imply approval or decision.
• Blockchain MUST NOT control or automate procurement decisions.

10. Explicit List of Prohibited Actions

• Roles MUST NOT approve their own procurement requests.
• No procurement activity may proceed without verified land plot (EX-PL-01).
• No procurement based on unverified cost estimates (EX-IP-04).
• Blockchain MUST NOT be used for process control or automation.

11. UNDEFINED Items Requiring Organizational Decision

• Criteria for eligibility and selection: UNDEFINED – GOVERNANCE DECISION REQUIRED
• Reviewer assignment policy: UNDEFINED – GOVERNANCE DECISION REQUIRED
• Evidence retention period: UNDEFINED – GOVERNANCE DECISION REQUIRED
• Any additional role definitions: UNDEFINED – GOVERNANCE DECISION REQUIRED

Status: DRAFT – CANONICAL GOVERNANCE STRUCTURAL SKELETON