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Current scope: Guest
Category: 40_forms | Version: v1.0.0
Owner: DOCUMENT_CUSTODIAN | Review cycle: 90 days
Approval authority: DOCUMENT_CUSTODIAN
Documentation portal is read-only. Editing and mutation endpoints are disabled.
Kvary platform is originally created in Georgian. Where a Georgian version exists, Georgian is authoritative for platform UI, documentation, and legal interpretation.
Translations into other languages are provided for convenience. Some records may originate in other languages and carry their own source or legal locale for a specific flow, but where a Georgian version is available, the Georgian version prevails for platform-level wording and interpretation.
Document ID: GOS-40-FORMS-FRAMEWORK Version: 1.1.0 Status: DRAFT Owner Role: DOCUMENT_CUSTODIAN Last Review Date: 2026-02-26 Next Review Date: 2026-03-28
Framework note for read-only governance form definitions.
docs/40_forms/GOVERNANCE_FORMS_AUTOFILL_STATE_DISCOVERY.mdProcedures: 6
Total forms: 44
Mandatory: 39
Conditional: 5
Governance decisions pending: 9
Forms: 9 | Mandatory: 8
Section: Award proposal | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Awarding Authority | Reviewed by: Legal Reviewer | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-01-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-01-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-01-EXAMPLE-001 |
Section: Award approval | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Governance Oversight | Reviewed by: - | Approved by: Contracting Authority
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-02-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-02-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-02-EXAMPLE-001 |
Section: Contract finalization | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Contracting Authority | Reviewed by: Legal Reviewer | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-03-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-03-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-03-EXAMPLE-001 |
Section: Legal review | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Legal Reviewer | Reviewed by: - | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-04-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-04-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-04-EXAMPLE-001 |
Section: Contract finalization | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Contracting Authority | Reviewed by: Legal Reviewer | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-05-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-05-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-05-EXAMPLE-001 |
Section: Signature governance | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Governance Oversight | Reviewed by: - | Approved by: Contracting Authority
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-06-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-06-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-06-EXAMPLE-001 |
Section: Signature governance | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Contracting Authority | Reviewed by: - | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-07-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-07-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-07-EXAMPLE-001 |
Section: Award proposal / closure | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Awarding Authority | Reviewed by: Legal Reviewer | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-08-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-08-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-08-EXAMPLE-001 |
| conditionTrigger | TEXT | No | N/A |
Section: Closure | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Contracting Authority | Reviewed by: Legal Reviewer | Approved by: Governance Oversight
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-CT-09-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-CT-09-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-CT-09-EXAMPLE-001 |
Forms: 9 | Mandatory: 6
Section: Submission | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Applicant / Client | Reviewed by: UNDEFINED - GOVERNANCE DECISION REQUIRED | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-01-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-01-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-01-EXAMPLE-001 |
Section: Assignment | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Governance Manager | Reviewed by: UNDEFINED - GOVERNANCE DECISION REQUIRED | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-02-EXAMPLE-001 |
| procedureInstanceId | TEXT |
Forms: 7 | Mandatory: 7
Section: Initiation | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Requestor | Reviewed by: Procurement Admin | Approved by: Governance Manager
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-01-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-01-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-01-EXAMPLE-001 |
Section: Offers | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Supplier | Reviewed by: Procurement Admin | Approved by: Governance Manager
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-02-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-02-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-02-EXAMPLE-001 |
Forms: 5 | Mandatory: 5
Section: Settlement Initiation | Workflow owner: FINANCIAL_OPERATOR | Status: PLACEHOLDER
Created by: Payer Authority | Reviewed by: Financial Verifier | Approved by: Oversight / Audit
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | ST-01-F01-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | ST-01-F01-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | ST-01-F01-EXAMPLE-001 |
Section: Verification | Workflow owner: FINANCIAL_OPERATOR | Status: PLACEHOLDER
Created by: Payer Authority | Reviewed by: Financial Verifier | Approved by: Oversight / Audit
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | ST-01-F02-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | ST-01-F02-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | ST-01-F02-EXAMPLE-001 |
Forms: 10 | Mandatory: 9
Section: Initiation | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Manager | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-01-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-01-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-01-EXAMPLE-001 |
Section: Eligibility | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Bidder | Reviewed by: Procurement Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-02-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-02-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-02-EXAMPLE-001 |
Forms: 4 | Mandatory: 4
Section: Activation | Workflow owner: GOVERNANCE_ADMIN | Status: DEFINED
Created by: GOVERNANCE_ADMIN | Reviewed by: COMPLIANCE_OFFICER | Approved by: GOVERNANCE_ADMIN
| Field | Type | Required | Sample value |
|---|---|---|---|
| policyVersion | TEXT | Yes | N/A |
| justification | TEXTAREA | Yes | Placeholder value from governance form catalogue. |
| requestedActivationDate | DATE | Yes | 2026-02-20 |
Section: Incident | Workflow owner: DOCUMENT_CUSTODIAN | Status: DEFINED
Created by: DOCUMENT_CUSTODIAN | Reviewed by: COMPLIANCE_OFFICER | Approved by: GOVERNANCE_ADMIN
| Field | Type | Required | Sample value |
|---|---|---|---|
| incidentId | TEXT | Yes | IncidentReportForm-EXAMPLE-001 |
| detectedAt | DATE | Yes | 2026-02-20 |
| impactSummary | TEXTAREA | Yes | Placeholder value from governance form catalogue. |
| severity | SELECT | Yes | LOW |
| Yes |
| F-IP-04-02-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-02-EXAMPLE-001 |
Section: Inspection | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Inspector | Reviewed by: UNDEFINED - GOVERNANCE DECISION REQUIRED | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-03-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-03-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-03-EXAMPLE-001 |
Section: Inspection | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Inspector | Reviewed by: Reviewer (if applicable) - UNDEFINED | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-04-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-04-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-04-EXAMPLE-001 |
Section: Review | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Reviewer (if applicable) - UNDEFINED | Reviewed by: UNDEFINED - GOVERNANCE DECISION REQUIRED | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-05-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-05-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-05-EXAMPLE-001 |
| conditionTrigger | TEXT | No | N/A |
Section: Decision | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Governance Manager | Reviewed by: Quality Manager | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-06-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-06-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-06-EXAMPLE-001 |
Section: Correction | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Governance Manager | Reviewed by: Inspector | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-07-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-07-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-07-EXAMPLE-001 |
| conditionTrigger | TEXT | No | N/A |
Section: Closure | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Governance Manager | Reviewed by: Quality Manager | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-08-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-08-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-08-EXAMPLE-001 |
Section: Submission / Assignment | Workflow owner: DOCUMENT_CUSTODIAN | Status: PLACEHOLDER
Created by: Inspector / Reviewer - UNDEFINED | Reviewed by: Governance Manager | Approved by: UNDEFINED - GOVERNANCE DECISION REQUIRED
Governance decision required for unresolved role assignments.
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-IP-04-09-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-IP-04-09-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-IP-04-09-EXAMPLE-001 |
| conditionTrigger | TEXT | No | N/A |
Section: Evaluation | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Evaluator | Reviewed by: Quality Reviewer | Approved by: Governance Manager
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-03-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-03-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-03-EXAMPLE-001 |
Section: Selection | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Evaluator | Reviewed by: Procurement Admin | Approved by: Governance Manager
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-04-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-04-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-04-EXAMPLE-001 |
Section: Decision | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Governance Manager | Reviewed by: Quality Reviewer | Approved by: None
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-05-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-05-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-05-EXAMPLE-001 |
Section: All Sections | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: All roles | Reviewed by: Governance Manager | Approved by: None
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-06-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-06-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-06-EXAMPLE-001 |
Section: Closure | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Admin | Reviewed by: Governance Manager | Approved by: None
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-PR-01-07-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-PR-01-07-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-PR-01-07-EXAMPLE-001 |
Section: Settlement Confirmation | Workflow owner: FINANCIAL_OPERATOR | Status: PLACEHOLDER
Created by: Financial Verifier | Reviewed by: Oversight / Audit | Approved by: Oversight / Audit
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | ST-01-F03-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | ST-01-F03-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | ST-01-F03-EXAMPLE-001 |
Section: Closure | Workflow owner: FINANCIAL_OPERATOR | Status: PLACEHOLDER
Created by: Oversight / Audit | Reviewed by: Oversight / Audit | Approved by: Oversight / Audit
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | ST-01-F04-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | ST-01-F04-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | ST-01-F04-EXAMPLE-001 |
Section: All Sections | Workflow owner: FINANCIAL_OPERATOR | Status: PLACEHOLDER
Created by: System | Reviewed by: Oversight / Audit | Approved by: Oversight / Audit
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | ST-01-F05-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | ST-01-F05-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | ST-01-F05-EXAMPLE-001 |
Section: Submission | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Bidder | Reviewed by: Procurement Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-03-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-03-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-03-EXAMPLE-001 |
Section: Submission | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Manager | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-04-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-04-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-04-EXAMPLE-001 |
Section: Opening | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Manager | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-05-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-05-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-05-EXAMPLE-001 |
Section: Evaluation | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Evaluator | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-06-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-06-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-06-EXAMPLE-001 |
Section: Evaluation | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Evaluator | Reviewed by: Procurement Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-07-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-07-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-07-EXAMPLE-001 |
Section: Decision | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Manager | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-08-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-08-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-08-EXAMPLE-001 |
Section: Decision | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Manager | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-09-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-09-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-09-EXAMPLE-001 |
| conditionTrigger | TEXT | No | N/A |
Section: Closure | Workflow owner: COMPLIANCE_OFFICER | Status: PLACEHOLDER
Created by: Procurement Manager | Reviewed by: Governance Reviewer | Approved by: Governance Approver
| Field | Type | Required | Sample value |
|---|---|---|---|
| recordId | TEXT | Yes | F-TN-10-EXAMPLE-001 |
| procedureInstanceId | TEXT | Yes | F-TN-10-EXAMPLE-001 |
| recordedAt | DATE | Yes | 2026-02-20 |
| evidenceSummary | TEXTAREA | Yes | F-TN-10-EXAMPLE-001 |
Section: Namespace | Workflow owner: CHAIN_OFFICER | Status: DEFINED
Created by: CHAIN_OFFICER | Reviewed by: COMPLIANCE_OFFICER | Approved by: GOVERNANCE_ADMIN
| Field | Type | Required | Sample value |
|---|---|---|---|
| jurisdiction | TEXT | Yes | GE |
| scheme | TEXT | Yes | GE_RTGS |
| anchorNamespace | TEXT | Yes | N/A |
| purpose | TEXT | Yes | Regulatory governance evidence |
Section: Policy Change | Workflow owner: COMPLIANCE_OFFICER | Status: DEFINED
Created by: COMPLIANCE_OFFICER | Reviewed by: GOVERNANCE_ADMIN | Approved by: GOVERNANCE_ADMIN
| Field | Type | Required | Sample value |
|---|---|---|---|
| policyId | TEXT | Yes | PolicyAmendmentForm-EXAMPLE-001 |
| amendmentSummary | TEXTAREA | Yes | Placeholder value from governance form catalogue. |
| effectiveDate | DATE | Yes | 2026-02-20 |